Letter Samples

In addition to your registration form, authorization from your highest-ranking elected official is required. Letters received from someone other than the authorities described below will be rejected. If you are registering multiple domain names, you may include all of the domain names in one authorization letter.

Federal Authorization
At the federal level, the authorizing official is your parent agency or cabinet-level CIO. To verify the identity of your CIO, refer to www.cio.gov (Note: this link will open a new browser window and leave this site.).

State Authorization
For states and state programs, we will accept authorization from the Office of the Governor or State CIO. To verify the identity of your Governor, refer to www.usa.gov. (Note: this link will open new browser windows and leave this site.)

City Authorization
For cities and townships, we will accept authorization from the mayor (or equivalent official). Letters from the IT official will not be approved.

County Authorization
For counties and parishes, we will accept authorization from county commissioners (or equivalent officials) or the highest-ranking elected county official. Letters from the IT official will not be approved.

U.S. Territory Authorization
For U.S. territories and their cities, we will accept authorization from the territory Chief Information Officer (CIO). To verify the identity of your territory CIO, refer to www.nascio.org. (Note: this link will open a new browser window and leave this site.)

Native Sovereign Nations
The Native Sovereign Nations (NSN) authorizing official is the CIO representative for Indian Affairs.

Letter Templates
Instruct your authorized official to submit a letter authorizing the use of the requested domain name. This letter must be written on agency letterhead and must include the following:

* Statement that the requestor is the highest ranking official
* Domain name requested
* Purpose of the domain
* Statement that the use of the domain is consistent with the requesting organization’s Internet policies
* Name of the Administrative POC who must be a government employee and must be the same as the Administrative POC listed during the domain registration process
* Contact information
* Signature of the authorizing official
* Statement that the requestor will pay the annual domain registration fee prior to the due date

To expedite the processing of your request, use the appropriate letter template below:

*Note: The Administrative POC must be a government employee and must be the same Administrative POC listed for this domain during the registration process. To update this POC in our database, please use the Modify form at https://www.dotgov.gov/account/register_domain.aspx.

* Federal
* State
* City
* County
* U.S. Territories
* Native Sovereign Nations

Letter Submission

Federal, state, city, county, and territory authorization letters should be submitted to the following:
.gov Domain Manager
10304 Eaton Place
Attn: QTDC, 2E08
(.gov Domain Registration)
Fairfax, VA 22030

or

(540) 301-0160(efax)

Native Sovereign Nations authorization letters should be submitted to the following:
Ms. Nita Pitts
Department of the Interior
Bureau of Indian Affairs
Office of the Chief Information Officer
Corporate Oaks Bldg, Room 2548
1849 C. Street NW
Washington, DC 20240-0001

The .gov Domain Manager must receive the authorization letter within 90 days of your registration request. Otherwise, your request may become deactivated and the domain name released for others to use.